Job Lead – Director of Finance and Administration (September 2011)

Every now and then, I get an email asking me if I can refer someone for a job.  Here’s one of them.  If you are interested, send me an email at

I will connect you to the hiring manager.

I will update when and if I find out this job lead is dead.

TITLE: Director of Finance and Administration


REPORTS TO: Executive Director

FLSA STATUS: Exempt, 8:30 AM – 5:00 PM, Monday – Friday



OVERVIEW: The primary responsibility of the Director of Finance and Administration is to direct the financial administrative activities of the organization including the daily operations of the administrative office, accounting, human resources, information technology, risk management, and all back office functions.  This person communicates frequently with the Executive Director on the daily operations of the administrative office, develops policy, and is a member of the Management Team .  The Director of Administration follows the core values, goals, and objectives and the mission of the Ronald McDonald House as set forth by the Board of Directors

Financial Controller Responsibilities:

  • Manage monthly closing of the general ledger including preparation, review and posting of journal entries, cash receipts and disbursements, account reconciliations and analysis
  • Manage Cash Management process
  • Prepare and review monthly, quarterly and annual financial statements and prepare necessary supporting documentation for monthly board reports
  • Oversee Accounts Payable
  • Oversee daily deposit process including donations, rent, Medicaid payments and miscellaneous cash
  • Develop and implement process improvements to streamline the accounting function as well as monitor and implement process improvements to internal accounting controls
  • Manage the budget process, prepare annual budget and provide periodic review
  • Manage annual audit process and liaison with external auditors
  • Liaison with Board of Directors, Finance Committee, Audit Committee and HHF Trustees
  • Monitor and work with ED on all Risk Management including annual insurance review and renewal
  • Work with Development department on all major fundraising events and monitor internal and external processes for event cash management
  • Prepare financial reports for grant proposals as well as external accrediting organizations


Business Operations Responsibilities:

  • Analyze and organize business office operations and procedures, personnel, information management, filing systems and requisition of supplies
  • Process biweekly payroll
  • Maintain vendors contracts and relationships
  • Manage the integrity of the RMH computer network system
  • Manage RMH telecommunications
  • Liaison with Technology Committee
  • Manage IT vendor relationship and acquisition of hardware and software needs

Business Administration Responsibilities:

  • Interface with RMH PEO for biennial salary survey, analyze wage and salary reports to determine competitive compensation plan
  • Administer employee benefit plan and manage hiring process, employee orientation and separation of services
  • Administer RMH 401k retirement plan
  • Interface with RMH PEO to review and analyze HR policies and procedures and ensure employee records are in compliance with state and federal guidelines
  • Responsible for PEO vendor relationship
  • Manage PEO vendor bid process every three years
  • Liaison with Personnel Committee

Supervisory Responsibilities:

  • Office Manager
  • Data Coordinator – part-time


  • Bachelor’s degree in business or accounting
  • 5-7 years accounting experience
  • Knowledge of generally accepted accounting principles
  • Understanding of not-for-profit accounting
  • Excellent written and communications skills
  • Solid systems skills including Microsoft Office Suite, Non-Profit software including Raisers Edge and Financial Edge


  • CPA
  • Previous non-profit experience

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.  Other duties and tasks may be assigned to this job at management discretion.”


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job the employee is regularly required to walk, sit and stand; use hands to finger manipulation, handle, feel, reach with arms and hands, and talk or hear
  • The employee may be required to lift up to 10 pounds
  • The vision requirements include close, distance, peripheral, and depth perception
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